A new type of university in Russia, established in 2011 in collaboration with MIT with the vision of being a world-leading institute of science and technology. From the zero stage, Skoltech has rapidly advanced along the way towards a top-100 young university recognized globally by Nature Index.

Responsibilities:

• Provides administrative support to the immediate supervisor and team in the day-to-day activities: ensures business diary commitments, papers and travel arrangements are managed effectively and regularly follow-up; coordinate and manage calendar, meetings and appointments; handle telephone calls and track e-mails and correspondence.
• Provides support for in-house business meetings organization (including conferences, forums, workshops, etc.) coordinating related correspondence; participates in the preparation of presentations/handouts, other required administrative support in accordance with the agenda of the meeting.
• Provides support for filling and handing over the appropriate forms, reports and memos.
• Ensures that all requests have been properly recorded in ERP system; monitors and tracks the approval process and react in case of troubleshooting.
• Coordinates preparation of business trip expense reports: collecting invoices and receipts if necessary, ensures that the report has been processed by the Finance Department.

• Participates in providing administrative support in projects of the Department;

  Participates in development of presentations and other materials related to projects of the Department.
• Keeps timesheets for the corresponding structural subdivisions and the corresponding employees.

Requirements:

• Higher education.
• Minimum 3 years of experience as a Personal/Executive/Business assistant. Previous experience in an international environment is a plus.
• Basics for planning and budgeting.
• Exceptional organizational and time management skills.
• Fluent English.

Conditions:

• Medical and life insurance (including dental, travel and accident insurance).
• Flexible start of the working day (as agreed with the manager).
• Social support system (including corporate psychologist consultations).
• Good transport accessibility (10 min. to metro stations Skolkovo, every 5-10 minutes transport from the metro stations Slavyansky Boulevard, Troparevo, Kutuzovskaya, Molodezhnaya and Solnechnaya).

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