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Responsibilities: - Overseeing general office operation, performing office management processes and administrative support;
- Coordinate administrative procedures and systems and devise ways to streamline processes; developing, reviewing, and improving administrative systems, policies, and procedures;
- Ensuring Moscow and regional offices are stocked with necessary supplies and all equipment is working and properly maintained;
- Being the point of contact for landlord, suppliers, and service providers (building maintenance, security, insurance, etc.); conducting tenders;
- Ensuring the completeness and accuracy of contracts, managing online and paper filing systems;
- Managing projects (e.g. office relocation, office renovation);
- Organizing and supervising office activities (renovations, events, meetings, conferences, etc.);
- Performing car fleet management;
- Monitoring costs and expenses to assist in budget preparation;
- Processing other administrative tasks and ad hoc requests.
Requirements: - Experience in related field from 3 years with proven list of successful projects:
- Supply management experience;
- Proven working experience in project management (office relocations, office renovations);
- Ability to plan for and keep track of multiple projects and deadlines;
- Excellent written and verbal communication skills;
- Proficiency with computers, especially MS Office, 1C;
- English language - upper- intermediate level.
Conditions: - Permanent employment agreement, Labor Law compliance;
- Fixed salary based on the interview results;
- Voluntary medical insurance after the probation period (3 months);
- Lunch allowance, transport expenses compensation;
- Occasional business trips.
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