The Corporate Secretary is responsible for ensuring the efficient administration of the company, particularly with regard to ensuring compliance with statutory and regulatory requirements and ensuring that decisions of the board of directors are implemented. This role serves as a bridge between the board of directors, senior management, and shareholders, ensuring effective communication and corporate governance.

Key Responsibilities:

• Board and Committee Support:

  • Organize and prepare agendas and papers for board meetings, committees, and annual general meetings.
  • Take minutes, draft resolutions, and lodge required forms and annual returns with relevant authorities.
  • Ensure that board members have the proper advice and resources for discharging their fiduciary duties.

• Corporate Governance:

  • Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
  • Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
  • Maintain the company’s statutory books, including registers of members, directors, and secretaries.

• Compliance and Risk Management:

  • Ensure the organization complies with standard financial and legal practice and maintains standards of corporate governance.
  • Implement risk management policies and procedures to mitigate legal and regulatory risks.
  • Coordinate compliance reports to the board and provide strategic recommendations.

• Liaison and Communication:

  • Act as a point of contact and build good relationships with shareholders, regulatory bodies, and external advisers.
  • Communicate with shareholders and ensure that dividends are paid and share certificates are issued.
  • Handle correspondence, collate information, write reports, and communicate decisions to relevant company stakeholders.

• Qualifications:

• Education: Bachelor’s degree in Law, Business Administration, or related field. A Master’s degree or professional certification (e.g., Chartered Secretary) is preferred.
• Experience: Minimum of 5 years of experience in a corporate secretarial or similar role, preferably within the banking or financial services industry.
• Skills:
  • Excellent knowledge of corporate law and governance.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in the use of standard office software and familiarity with document management systems.
  • Strong interpersonal skills and the ability to build effective working relationships with board members, executives, and shareholders.
  • Ability to handle sensitive information with discretion and maintain confidentiality.

• Working Conditions:

• This position is based in a corporate office environment.
• Occasional travel may be required to attend meetings and training sessions.

• Documentation and Records Management:

  • Ensure the safe custody and proper use of the company seal.
  • Manage contracts, legal documents, and board resolutions, ensuring they are kept in a secure and confidential manner.
  • Maintain records of all key company documents and ensure their accessibility when needed.

• Advisory Role:

  • Provide legal, financial, and/or strategic advice during and outside of meetings.
  • Advise the board and management on corporate governance matters.
  • Support directors and executives on their fiduciary duties and on matters of corporate law.

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