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1. Provides logistical support for the smooth operation of the office, including purchases for the office: furniture, office supplies, kitchen and household supplies. Also carries out timely refilling of cartridges, monitors the serviceable condition of furniture, cabinets and other inventory;
2. Participates in the development and control of the office procurement budget, as well as the coordination of timely payments from the outside Accounting & Tax Dept.;
3. Answers telephone calls, providing feedback or passing on information of interest as agreed with the addressee;
4. Ensures the functioning of the office (monitors the condition of the office, provides office employees with office supplies, products (tea, coffee, milk, etc.);
5. Orders transport, air and train tickets, organizes hotel accommodation for local and foreign employees and guests;
6. Organizes meetings, negotiations, prepares conference rooms for meetings;
7. Carefully and accurately conducts the company's correspondence with third-party organizations (receiving, sending by mail, working with courier services, monitoring delivery costs);
8. Organizes congratulations to employees on festive events;
9. Monitors the use of Yandex Taxi by employees;
10. Assists in issuing orders on personnel and core activities. Entering orders into the 1C database.
11. Assists in the search for candidates for open positions;
12. Obtaining work permits and visas for foreign employees;
13. Obey regulations for occupational health, safety and environmental protection, and help to organize the EHS training.
Qualifications
Professional and Educational Level Bachelor’s degree
Professional certificate or skill level A diploma or certificate in Office Administration, Secretarial Studies, Business Administration, or a related field is preferred
Work experience Minimum of 1–3 years of experience in a receptionist, front desk, or administrative support role
Professional skill
1.Capable of managing reception duties including greeting visitors, answering calls, and directing inquiries promptly and courteously;
2. Delivers high-quality service to guests, staff, and clients with professionalism and a welcoming attitude;
3.Strong verbal and written communication; able to relay messages clearly and handle inquiries efficiently;
4. Proficient in handling clerical tasks such as filing, scheduling, data entry, photocopying, and document preparation;
5. Able to manage multiple tasks simultaneously while maintaining accuracy and composure;
6. Competent in using Microsoft Office (Word, Excel, Outlook), email systems, and basic office equipment.
General skills
1.Ability to listen attentively and communicate clearly with visitors, clients, and colleagues;
2. Good organizational skills to manage schedules, files, and tasks efficiently;
3. Flexible in responding to changing work demands and environment;
4. Able to address minor issues independently or escalate when necessary;
5. Accuracy in recording information and managing correspondence. |
